5HR02 Talent management and workforce planning


5HR02 stands as a module designed to offer learners a distinctive perspective on comprehending prevailing labour market tendencies along with their implications in the realm of workforce planning. This knowledge aids in the facilitation of attracting suitable candidates to affiliate with an organization. The module delves into the evaluation of how employers contribute to situating their respective organizations within the labour market. Seasoned professionals scrutinize the labour market landscape before finalizing resourcing determinations, ensuring alignment between available job opportunities within the organization and the skill sets of potential recruits.

Learners amass valuable insights encompassing a spectrum of workforce planning methodologies and approaches, coupled with an exploration of diverse recruitment and selection techniques. These aspects collectively play a pivotal role in constructing robust workforces that in turn bolster the retention of personnel within the organizational framework. Beyond this, the module imparts knowledge regarding the trajectory of employee turnover trends within organizational contexts, while concurrently formulating efficacious strategies aimed at fortifying employee retention initiatives and nurturing reservoirs of talent.

Guidelines for 5HR02 assignments

The evaluation centres around a case study featuring NexEnergi Enterprises, a global firm entrenched in the energy sector. Students are tasked with presenting substantiated insights that shed light on prevailing labour market dynamics. As the corporation embarks on an expansion journey encompassing sustainable energy sources and ecologically beneficial procedures, senior executives have outlined strategic objectives about personnel management. These objectives revolve around enlisting adept workforce members equipped with the requisite proficiencies to contribute to the new realms of advancement, while concurrently implementing measures to secure their allegiance and shield them from potential overtures by competitors.

In their preparations for the assessment’s culmination, students are encouraged to glean insights from a repository of CIPD factsheet articles. Among these, the factsheet dedicated to resource and talent planning assumes significance, elucidating a spectrum of strategies and methodologies concerning talent cultivation and personnel administration. Likewise, the factsheet addressing employee retention and turnover delves into the underlying reasons for workforce attrition, offering a compendium of strategies and best practices tailored to talent retention. Complementing these resources, the CIPD Podcast titled “Pioneering Progress: Adapting People Practices for 2020 and Beyond” engages in a discourse about transformative shifts required within workplaces, encompassing aspects such as work-life equilibrium, all in pursuit of fostering an equitable, bold, and unbiased professional environment for all team members.

The 5HR02 assignment is compartmentalized into three distinct tasks. The inaugural task mandates the creation of a poster presentation that explores strategic alignment with the labour market, followed by the formulation of a workforce planning and recruitment dossier. Lastly, students are required to assemble a proposal presentation package delineating strategies for talent retention.

Task 1: Strategic positioning and labour market

Students are tasked with crafting a poster presentation for the people practice manager, elucidating their research findings on the prevailing labour market trends within the UK. To illustrate these insights, the presentation will draw upon the example of “SAP,” an organization distinguished by its receipt of the Employer Brand Management Awards in 2019. Through this presentation, students are set to address the specific evaluation criteria, specifically:

AC 1.1: A comprehensive elucidation detailing the strategic positioning of “SAP” within the fiercely competitive marketplace

The guideline

Students are slated to conduct an assessment of SAP’s endeavours to establish its presence within the labour market. To substantiate their observations, learners will undertake an analysis of the organization’s competitive landscape, delving into an evaluation of both the strengths and weaknesses characterizing the positioning of the organization, alongside the quality of employee experiences. In addressing this inquiry, students are also encouraged to consider several other facets, including:

  • SAP’s standing as a preferred employer
  • The nuances of employer branding
  • Ethical dimensions and the reputation of the organization
  • The perceptual image projected by the organization
  • Aspects related to incentives and the prevailing SAP culture

AC 1.2 An explanation of the changing labour market conditions and their impact on the UK

The guideline

Students are tasked with elucidating the distinctions between tight and loose market conditions, replete with instances of countries embodying these contrasting market dynamics. For instance, the UK stands as an illustration of a tight labour market condition, while Saudi Arabia epitomizes a loose labour market context. Subsequently, learners delve into a comprehensive exposition of labour supply and demand trends within the energy sector, accompanied by an exploration of the causative factors underlying these trends, all of which are rooted in the external business environment.

In the pursuit of this analysis, learners are advised to contemplate a range of pivotal factors, encompassing the political, economic, social, technological, environmental, and legal dimensions that collectively impinge on resourcing determinations within energy sector organizations. Furthermore, students are tasked with the task of elucidating how crises cast their impact on employee retention and the prevailing dearth of essential skills within the energy sector.

AC 1.3 role of the government, employers and trade unions in ensuring future skill needs are met in the UK global energy sector.

The guideline

Governments play a pivotal role in ensuring the anticipation of forthcoming skill requisites by allocating resources towards bolstering numeracy, literacy, and IT proficiencies. Additionally, governments oversee the implementation of organizational policies geared towards scrutinizing the prospective skill needs of employees operating within the energy sector. By setting workforce criteria, governments actively contribute to fostering an environment conducive to the recruitment of adept professionals into these roles.

Employers, recognizing their role, offer a spectrum of developmental avenues and programs aimed at enhancing the skill sets of their workforce. Through these training and developmental initiatives, employees not only augment their knowledge but also elevate the overall quality of their work. The energy sector greatly benefits from such employer-driven initiatives, ensuring that the offered developmental opportunities align effectively with the demands of future skills.

Trade unions, meanwhile, cultivate strategic agendas designed to bolster the learning and development of employees. These agendas are meticulously crafted to remain pragmatic and relevant, with designated representatives collaborating alongside employers to facilitate the successful implementation of these developmental plans.

Task 2: Workforce planning and recruitment

As part of the unit’s second task, students are assigned the responsibility of delivering a comprehensive report during an HRBPS meeting to the company manager. This report revolves around elucidating the intricacies of the workforce planning and recruitment concept. Within this section, students are tasked with addressing the subsequent inquiries;-

AC 2.1 Analysis of the impact of workforce planning in terms of forecasting demand for labour utilising both internal and external sources of supply

The guideline

Students delve into the elucidation of disparities existing between the demand and supply of labour, subsequently delving into a nuanced exploration of the merits and demerits associated with forecasting within the context of workforce planning, while integrating both internal and external supply sources tailored to NexEnergi Enterprises. In this analysis, students will scrutinize the advantages and drawbacks associated with cultivating internal talent, unravelling how NexEnergi stands to gain by nurturing skills and capabilities from within its organizational framework. Similarly, the advantages and disadvantages tied to the nurturing of external talent at NexEnergi are expounded upon to ensure a comprehensive response to the posed inquiry.

AC 2.2 Evaluation of the effectiveness of promotion/demotion rates, employee turnover rates and critical incident analysis techniques used to support the workforce planning process

The guideline

Students elucidate the array of methodologies employed by managers within the spectrum of workforce planning processes. Learners then delve into an exploration of the significance inherent in the facets of promotion and demotion, both of which play instrumental roles in buttressing workforce planning endeavours. Additionally, the value attributed to measuring employee turnover is examined, with a careful assessment of its advantages and drawbacks within the context of supporting workforce planning initiatives. Furthermore, learners provide a concise definition of critical incident analysis and assess its efficacy as a tool within workforce planning strategies. Finally, students interlink these aforementioned techniques by relating them to the operational landscape of NexEnergi, thereby establishing a practical contextualization.

AC 2.3 An explanation of how the appraisal can be used to identify who is interested in progression, managing contingency and mitigating risks through NexEnergi Enterprises developing their talent pools

The guideline

Learners provide a clear definition of appraisals and subsequently illustrate their potential in recognizing employees inclined towards seizing opportunities that propel their career growth. Students outline how NexEnergi Enterprises could effectively leverage appraisals to mitigate risks, foster the cultivation of talent pools, and align them with the overarching organizational objectives. Furthermore, learners elucidate how appraisals can be harnessed to adeptly handle contingencies while also pinpointing the specific skill requirements of employees.

AC 2.4 Assessment of the use of social media and advertising to recruit employees. An assessment of interviews and job references as methods of selection.

The guideline

Diverse recruitment techniques warrant learners’ consideration when discerning talent within the organization. This inquiry delves specifically into the utilization of social media and advertising as recruitment avenues. Students elaborate on their deployment of these methods, detailing how they leverage them to attract and secure adept individuals whose values seamlessly align with the organizational ethos.

The unit imparts valuable insights to learners concerning a myriad of selection methodologies, each calibrated to effectively assess an individual’s suitability for a given job role. Students delve into expounding the dependability and efficacy of these techniques in gauging candidates’ capacity to excel. Interviews, acting as a bridge between employers and potential candidates, serve as a platform for candidates to elucidate their identity and aptitude for the role through responsive dialogues. Similarly, job references, a selection mechanism, facilitate employer engagement with candidates’ former employers or colleagues, thereby affording a more comprehensive understanding of the candidate’s potential within the new job position.

AC 4.1 Assessment of how NexEnergi Enterprises could introduce zero-hours and contractor contracts for the new staff it is hoping to recruit

The guideline

CIPD supplies a comprehensive factsheet elucidating zero-hours contracts, a form of engagement devoid of work guarantees. On the other hand, contractor contracts play a pivotal role in delineating the work-related terms and conditions that underpin the rapport between employers and fresh personnel within NexEnergi Enterprises. As OcMara embarks on talent acquisition endeavours, it is paramount to exercise vigilance in sidestepping zero-hours contracts, given the energy sector’s relative lack of fluctuations. Instead, the organization should favour the implementation of contractor contracts to ensure a more stable and constructive employment framework.

AC 4.2 Discussion on the differences between express and implied terms of contracts and what is meant by custom and practice

The guideline

The explicit and inferred clauses within contracts serve as the binding agreements that establish the relationship between employers and employees. These terms are framed by the Employment Rights Act of 1996. Express terms hold significant legal relevance, dictating the employers’ obligation to uphold the legal entitlements of employees. These terms encompass statements that elucidate employees’ statutory rights, spanning areas such as parental leave, flexible working hours, minimum wages, and part-time employment regulations.

Implied terms, on the other hand, are embedded within contracts to facilitate harmonious agreements between employers and employees, fostering operational efficiency. Instances include the principles of mutual trust and confidence, the duty to maintain a safe work environment, the entitlement for employees to receive minimum wages, and the promotion of gender pay equality. Both express and implied terms are conveyed to employees before their commencement of work within the organization, and they should be formally documented.

AC 4.3 Explanation of how role information and socialisation can be included in an effective onboarding programme. Benefits of onboarding in terms of appreciation of the organisation’s culture and norms and employee effectiveness are also provided.

The guideline

Role information stands as a crucial facet of the onboarding process, wherein HR professionals facilitate the comprehension of new staff members about their designated roles within the organization. Complementing this, socialization serves as an integral component that aids employees in comprehending the organizational policies and cultivating an awareness of the organizational culture. These functions collectively foster employee commitment to the organization and enhance their overall effectiveness.

The advantages inherent in a well-structured onboarding process include the seamless integration of employees into the new organizational environment. Moreover, a sound understanding of the organizational culture significantly diminishes the likelihood of induction-related challenges. Induction also extends its benefits by empowering employees to grasp the organizational culture, thereby fostering increased employee retention rates and a subsequent reduction in turnover.

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